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Supplier Selection
Maximizing Tax DollarsBasis for Award
It is the City’s desire to develop maximum competition for all purchases and to make an award based on the lowest, responsive, responsible bid or quotation received. The award will be made to the lowest bidder whose offer best responds in quality, fitness and capacity to the requirements of the proposed work or usage, and; whose bid or quotation is in conformance with the specifications and the City’s contractual terms and conditions. Completeness of the quotation or bid forms as well as such factors as delivery time, compatibility, references, experience, etc., play an important part in awarding a bid to the “lowest responsible bidder".

Bid Results
Bid awards are a matter of public record. Bid tabulations or quotations showing prices and awards may be available for public viewing on the City of Avondale website Select the desired bid tabulation which will be posted with the corresponding bid or, you can always contact the Procurement Office for assistance.

Negotiated procurements based upon formal written proposals and/or qualifications are confidential and are made public upon execution of a signed contract. However, information deemed proprietary or confidential shall not be available for public inspection.

Annual Contracts
The City will often enter into annual supply contracts with suppliers for providing goods and services for a specified period of time, at specified prices. Annual contracts are generally the result of a formal competitive bid and as such, departments are authorized to place orders on an annual contract for amounts above $5,000. Examples of annual contracts are those for office supplies, chemicals, street materials, maintenance, etc.

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