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Procurement Types
Procurement Quicklist
 Type  $ Threshhold
Open Market Purchases  $1 – 4,999
Written Quotations (Department)  $5,000 to $24,999
Formal Written Quotations  $25,000 to $49,999
Formal Bid/Proposal   $50,000 or Greater

Open Market Purchases
The City allows for an open purchase program for items less than $5,000. Petty cash funds are available for items less than $100 and City Procurement Cards may also be utilized for smaller dollar items. While specific Procurement Office approval is not required for these purchases, departments are encouraged to use a competitive process when practical.

Purchases less than $5,000 qualify for the City’s informal procurement process and generally require that three quotations be obtained. Individual departments may obtain quotations for purchases valued at $24,999 or less. Requests for Quotations will be solicited by the Procurement Office and posted on BuyHub® for most purchases valued at $25,000 or more. Quotations may be submitted via telephone, in person, by mail, e-mail or by facsimile transmission. Specific submission requirements will be stated in the quotation documents; be sure to read all instructions.
Formal Bids/Proposals
City purchases of $50,000 or more must be accomplished through a formal solicitation process. The City will use either a competitive sealed bid process or a competitive sealed proposal process. In either process, submission must be made in person or by mail. Formal bids may NOT be submitted via e-mail, facsimile transmission or telephone. 

Professional Services
For services that require the use of professionals and licensed technicians, a request for qualifications process may be used as required by law or as necessary to obtain the highest qualified contractor(s). This process is considered a formal solicitation and is subject to all legal notification requirements (Municipal Code Chapter 25).
Vendor Demonstrations
On occasion a supplier or consultant may expend time and money presenting a product to a City department in the hopes of making a sale. If you do this, remember that the purchase must eventually be made through a competitive process and what you spend for expensive designs, demonstrations and layouts does not guarantee you an order. In addition, the assistance you provide a department in developing a purchase request cannot be considered when we make the purchase or award a contract. 

Next: Supplier Selection